Notice of 2022 Annual General Meeting

Notice is hereby given that the 2022 Annual General Meeting of Triathlon Victoria will be conducted at the following time and location:

Date:	Tuesday 25 October 2022
Venue:	Boardroom, Melbourne Sports and Aquatics Centre (MSAC)
Time:	7:00pm

Conferencing facilities provided upon registration

Board Elections

At the 2022 Special General Meeting, in accordance with the Constitution, the Board declares three (3) general board positions vacant and open for nomination (2-year term).

The Skills matrix below provides the current board make-up with board members term expiry noted. The board members that have expiring terms in 2022 are eligible for a further term and propose to nominate accordingly.

Name	Term Expiry	Legal	HR	IT/Data	Finance	Marketing/Sponsorship	Leadership	Governance
Deborah Friedlander	2022	X	X		X	X	X	AICD
Mark Warburton	2022		X		X	X	X	AICD
Nick Kennedy	2022		X	X		X	X	X
Nigel Fanning	2023			X	X	X	X	AICD
Mardi Cuthbert	2023		X				X	AICD
Melanie Armsby	2023	X				X	X	AICD
Damian Walsh	2023			X	X		X	AICD

(Note: In addition to the elected board positions, the board may appoint up to two further directors, with consideration to the skills required to complement the elected board. Following the commencement of the Future Operating Model on 1 July 2022, and the consequent reduction in scope of the board’s role, the board considered it not necessary to appoint additional directors.)

Following the close of nominations on 11 October clubs will be circulated candidate information and a skills matrix across members of the board and the nominees.

Attendance, Delegates and Voting – Pursuant to Rule 13, each ‘member club’ (member that is a club) represented at the Annual General Meeting is entitled to one (1) vote. Each ‘member club’ must inform TV of the delegate (individual) attending the AGM with the voting rights for their club. This may be done by email, or using the appropriate form (as attached).

Voting by Proxy – Pursuant to Rule 34.2, proxy voting is permitted at the Annual General Meeting. The appointment of a proxy must be in writing and signed by the ‘member club’ making the appointment on ‘club’ letterhead or by the form provided (as attached). A notice appointing a proxy must be provided to the Chairperson, prior to, or at the commencement of the meeting.

Timeline

Date	Activity
23 September	Notice of AGM provided to members (affiliated clubs) including nomination, club delegate and club proxy forms
11 October	Nominations close for general board positions (midnight)
18 October	Circulation of nominations, 2021 AGM minutes, 2022 Annual report, incl. financials.
25 October	Annual General Meeting

Please contact State Lead, Murray Newham, at murray.newham@triathlon.org.au or 03 9598 8686 for any further information.

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